Job Description
Salary : $38,041.00 - $44,397.00 Annually
Location : Yorktown, VA
Job Type: Full-time
Job Number: 14AAII-2073
Department: Community Services - Admin
Division: CS-PARKS AND RECREATION
Opening Date: 01/02/2026
Closing Date: Continuous
Description Responsible for providing administrative support for the Parks and Recreation Division. Registers adult and youth participants in recreational activities by entering data into a relational database. Provides customer service to Parks and Recreation clientele by screening and handling a variety of inquiries independently.
This position requires an on-call status in emergency situations, such as hurricanes, and may be assigned to work in emergency shelters or other designated areas as directed by the Emergency Operations Center. Additionally, this position requires the incumbent to be available occasionally for work outside normal office hours for special events, such as the 4th of July, employee picnics, and Yorktown Market Days.
Answers a high volume of incoming calls; greets visitors and responds to a wide variety of inquiries; directs inquiries to appropriate personnel as required
Registers residents into recreational and instructional programs throughout the year; maintains data in a computer database (RecTrac, a Parks and Recreation Software System); collects registration fees, inputs data for each individual, and assigns them to a particular program; records monetary transactions, assigns to a team or roster, prints rosters, makes copies, and distributes.
Performs a variety of purchasing and fiscal duties, including, but not limited to, preparing requisitions and RFPs, ordering and receiving supplies, and verifying invoices.
Examines daily cash and credit card reports in RecTrac to track revenue received through program registration activity; uses software to generate a variety of enrollment and financial reports; works in Munis (financial system) to ensure proper posting of refunds to the correct G/L codes.
Provides administrative support to Recreation Supervisors by preparing a variety of reports, publications, correspondence, and memos, and by photocopying materials.
Submits and tracks work orders in Facility Dude and work order systems.
Responsible for reserving use of the Dr. Martin Luther King, Jr. Community Building at Charles Brown Park; maintains the monthly report regarding the usage of the park and updates the Outlook and online calendars.
Assists with maintaining data in the computer database (RecTrac, a Parks and Recreation Software System) for the Senior Center; sends mass emails to patrons regarding upcoming event programs and cancellations.
Minimum Qualifications High School Diploma, and 3 years of experience in administrative work; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.
This job is contingent upon successful completion of pre-employment checks to include background checks.
Supplemental Information Assists with staffing special events hosted by the Division held after normal working hours.
Thorough knowledge of Microsoft Office software.
Effective oral and written communication skills.
Some knowledge of RecTrac, a Parks and Recreation Software System.
General knowledge of office systems, practices, and procedures.
Some knowledge of basic account procedures. Ability to handle multiple projects effectively.
Ability to deal tactfully and effectively with a wide variety of people, including the general public, citizens, and elected officials.
Physical Demands Must be physically able to operate a variety of automated office machines that include a copier, facsimile machine, etc. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.
For a more detailed description:
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The County of York offers a comprehensive benefit package for full-time employees to include medical, dental, and vision insurance, health savings accounts, VRS retirement, group life insurance, deferred compensation, flexible spending accounts, employee assistance program, paid holidays and paid leave.
01
Do you have a high school diploma or GED?
02
How many years of experience do you have in administrative or clerical support work?
- None
- Less than 2 years
- 2 to 4 years
- 5 years or more
03
Which of the following best describes your experience answering a high volume of client, customer, or constituent questions and/or problems over the phone?
- No experience
- Some experience
- Experienced
- Expert
04
Please select any of the following in which you have a professional level of experience with financial transactions.
- Preparing purchase orders
- Processing requests for payment
- Reconciling credit card transactions
- Reconciling and maintaining a general ledger
- None
05
Do you have any experience using RecTrac software?
06
If you do have experience using RecTrac software, which version did you use? Please write N/A if this does not apply to you.
07
Which of the following best describes your level of proficiency with Microsoft Office Suite?
- None
- Beginner
- Intermediate
- Advanced
08
Which of the following best describes your ability to multitask, prioritize workloads, and support office goals?
- None
- Beginner
- Intermediate
- Advanced
09
If selected for this position, you may be required to occasionally work after normal business hours to assist with special events. Can you comply with this provision?
10
Are you a current York County government employee? (This does not include employment with the Offices of General District Court, York-Poquoson Social Services, Colonial Behavioral Health, or York County Schools)
11
Were you encouraged to apply for this particular position by a current York County government employee? If so, please write their full name and the department or division they work in below. Otherwise, write N/A.
Required Question
Job Tags
Full time, Work at office, Flexible hours,