Job Description

Position Overview

Ultimate Staffing Services is actively seeking an experienced District Manager to oversee property management operations in a dynamic environment. This role is focused on ensuring effective property management, fiscal management, and maintaining high standards of communication and reporting. The position is located onsite and requires a proactive individual with strong leadership skills.

Responsibilities

Property Management

• Collect rents, make bank deposits, and prepare accurate rent rolls in a timely manner.
• Use property management software to enter transactions per company policies and follow backup/transmission schedules.
• Verify incomes and ensure compliance with HUD, Tax Credit, or other regulations regarding certifications and documentation.
• Complete annual and interim re-certifications and unit inspections.
• Maintain security of files and records.
• Maintain waiting lists, market units, and screen applicants in accordance with guidelines.
• Prepare and process leases, security deposit agreements, inspections, and other move-in/move-out documentation.
• Supervise on-site staff, including input on pay changes, counseling, and evaluations.
• Maintain regular office hours and manage tenant relations.
• Assist with evictions as needed.
• Assist with budget preparation, reconciliations, and tenant charge calculations.
• Process invoices and submit to Accounting for payment.
• Submit HUD vouchers by deadlines where applicable.
• Conduct daily site walks to ensure cleanliness and order.
• Assist in obtaining vendor bids and purchasing supplies.
• Oversee capital improvements, preventive maintenance, and replacement programs.

Portfolio Administration

• Act as liaison between site staff and central office; lead regular portfolio meetings on training, safety, and communication.
• Ensure compliance with all applicable laws and regulations.
• Administer Illness and Injury Prevention Programs at each property, ensuring training and safety inspections are completed.
• Address resident, owner, or vendor issues not handled by site staff.
• Ensure file compliance and approve all move-ins and recertifications.
• Oversee and assist with property lease-ups and transitions.

Fiscal Management

• Achieve defined financial benchmarks, including occupancy, income, and cash flow targets.
• Participate in capital needs assessments, operational planning, and budgeting.
• Monitor and analyze monthly financials and variances.
• Oversee accounts payable and budget compliance.
• Monitor reserve levels and process replacement reserve draws.
• Ensure timely collection of management fees and payroll expenses.
• Support resident satisfaction and retention efforts.

Physical Management

• Maintain properties in accordance with company standards.
• Coordinate service contracts and vendor awards.
• Conduct regular site inspections to ensure safety, security, cleanliness, and maintenance standards are met.

Communication & Reporting

• Prepare and analyze property management reports.
• Assist with management certifications, contract renewals, and rent increases for HUD properties.
• Communicate and report to boards, owners, and partners as required.
• Serve as primary contact for HUD, TCAC, and other regulatory agencies.

Other

• Maintain confidentiality of resident, applicant, and employee information.
• Attend mandatory trainings and relevant meetings.
• Participate in Injury and Illness Prevention programs.
• Perform other duties as assigned.

Supervisory Responsibilities

• Supervise Resident Managers and on-site personnel.
• Orient and train new employees.
• Approve timesheets and time-off requests.
• Recommend pay changes and complete status updates.
• Schedule and oversee staff work assignments.
• Provide performance feedback and coaching.
• Conduct regular staff meetings.

Qualifications

• High school diploma or equivalent required.
• Minimum three years of property management experience.

Other Requirements

• Valid driver's license and DMV clearance.
• Reliable vehicle with personal auto insurance.
• Current Real Estate License or ability to obtain within required timeframe.

Preferred Qualifications

• Two years of multi-site affordable housing experience.
• Experience communicating with and reporting to HUD, TCAC, RHCP, and other agencies, as well as ownership boards and senior management.

Work Hours

Monday - Friday, First Shift

Benefits

Details regarding benefits will be discussed during the interview process.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Contract work, Interim role, Work at office, Local area, Day shift, Monday to Friday,

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