POSITION SUMMARY
The Investment Operations Manager is a key member of the Investment Office team, reporting to the Chief Operating Officer. The Investment Operations Manager has responsibilities associated with portfolio operations, accounting, and reporting; monitoring cash activity; the Investment Office operating budget; investment manager operational due diligence; and other duties. The following is a summary of representative responsibilities.
· Portfolio Operations, Finance, Reporting, and Analysis:
o Assist with the operational aspects of the portfolio
o Assist with all accounting processes including leading the monthly close
o Responsible for the review (and accuracy) of monthly performance reports
o Monitor accounting and performance calculations
o Be the day-to-day liaison with the independent third-party administrator
o Oversee the portfolio performance measurement system including portfolio look through/ transparency
o Oversee the document/ contact management system and document flow
o Oversee fund onboarding including subscription documents
· Cash:
o Monitor cash activity
o Maintain and reconcile the cash ledger with daily reconciliation
o Assist Investment Staff with the cash aspects of rebalancing
o Maintaining the “cash dashboard” and lead reporting to the team at the weekly meeting
· Annual Audit:
o Assist with the annual audit process
o Conduct an annual review of all portfolio investment financial statements
· Operational Due Diligence:
o Assist with operational due diligence at Williams’ third-party investment managers
o Monitor and maintain the ODD calendar and prompt ODD visits as required
· Taxes:
o Assist with tax matters including:
§ 990T preparation and planning with the Controller’s Office
§ K-1 analysis
§ Other investment-related tax work e.g., net investment income
§ Relationship with Tax Provider as it relates to the 990T
· College Activities:
o Assist with other College functions e.g. the Unique Assets Committee
· Other Responsibilities:
o Complete quarterly and annual surveys pertaining to the endowment
o Be responsible for annual peer school investment return analysis
o Be responsible for annual peer school financial statement analysis
o Prepare monthly budget reports
Other projects and responsibilities will be added from time to time.
The position is located in Boston, Massachusetts and may require travel.
QUALIFICATIONS
The following is a summary of characteristics of the ideal candidate.
· Experience in accounting and/or investment operations
· CPA preferred
· High level of professional maturity, integrity, judgment and discretion
· Strong organizational skills and an ability to manage multiple complex tasks with a focus on detail, accuracy, and timeliness
· Pro-active self-starter
· Team-oriented and comfortable working in a small office environment
· Excellent verbal and written communication skills
· Proficiency with Microsoft Word, Excel and PowerPoint
EDUCATION
· Bachelor’s degree required, preferably in accounting or finance.
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