POSITION SUMMARY
The Investment Operations Manager is a key member of the Investment Office team, reporting to the Chief Operating Officer.The Investment Operations Manager has responsibilities associated with portfolio operations, accounting, and reporting; monitoring cash activity; the Investment Office operating budget; investment manager operational due diligence; and other duties.The following is a summary of representative responsibilities.
Portfolio Operations, Finance, Reporting, and Analysis:
oAssist with the operational aspects of the portfolio
oAssist with all accounting processes including leading the monthly close
oResponsible for the review (and accuracy) of monthly performance reports
oMonitor accounting and performance calculations
oBe the day-to-day liaison with the independent third-party administrator
oOversee the portfolio performance measurement system including portfolio look through/ transparency
oOversee the document/ contact management system and document flow
oOversee fund onboarding including subscription documents
Cash:
oMonitor cash activity
oMaintain and reconcile the cash ledger with daily reconciliation
oAssist Investment Staff with the cash aspects of rebalancing
oMaintaining the cash dashboard and lead reporting to the team at the weekly meeting
Annual Audit:
oAssist with the annual audit process
oConduct an annual review of all portfolio investment financial statements
Operational Due Diligence:
oAssist with operational due diligence at Williams third-party investment managers
oMonitor and maintain the ODD calendar and prompt ODD visits as required
Taxes:
oAssist with tax matters including:
990T preparation and planning with the Controllers Office
K-1 analysis
Other investment-related tax work e.g., net investment income
Relationship with Tax Provider as it relates to the 990T
College Activities:
oAssist with other College functions e.g. the Unique Assets Committee
Other Responsibilities:
oComplete quarterly and annual surveys pertaining to the endowment
oBe responsible for annual peer school investment return analysis
oBe responsible for annual peer school financial statement analysis
oPrepare monthly budget reports
Other projects and responsibilities will be added from time to time.
The position is located in Boston, Massachusetts and may require travel.
QUALIFICATIONSThe following is a summary of characteristics of the ideal candidate.
Experience in accounting and/or investment operations
CPA preferred
High level of professional maturity, integrity, judgment and discretion
Strong organizational skills and an ability to manage multiple complex tasks with a focus on detail, accuracy, and timeliness
Pro-active self-starter
Team-oriented and comfortable working in a small office environment
Excellent verbal and written communication skills
Proficiency with Microsoft Word, Excel and PowerPoint
EDUCATION
Bachelors degree required, preferably in accounting or finance.
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